PURPOSE STATEMENT:

The Executive Assistant (EA) provides administrative support to the Chief Financial Officer, including interaction with key stakeholders such as board members, investors and banking partners, coordinating a variety of projects and assignments, proactively addressing a wide range of organizational matters in an effective and efficient manner.  In addition to providing support to assigned by the CFO, the EA will be responsible for supporting the Investor Relations function.  The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters.  The EA displays good judgment, professionalism and can manage competing priorities. This position will have the option to work remotely one day per week.

ESSENTIAL FUNCTIONS:

• Executive calendar-management activities – organizing meetings, travel, conferences, etc.
• Responsible for planning relevant quarterly meetings related to the financial calendar and investor relations
• Prepares high-quality documents, complex reports and special projects as directed – utilizing Microsoft Office products.
• Establishes, develops, and maintains filing system – retrieving information, as needed.
• Organizes and prioritizes large volumes of information and emails.
• Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, and organizing large scale company events.
• Monitors, analyzes and processes expense reports.
• Prepares and submits check requests for invoices.
• Collects and processes timesheets and leave requests for Executives.
• Implements processes that support efficient service delivery and meet the organization’s changing needs.

STANDARD EXPECTATIONS:

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
• Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members.
• Maintains regular and predictable attendance.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent; a bachelor’s degree or some post-secondary education is preferred.
• Minimum of 5 years of job-related experience; preferably supporting the CFO or executive team members.
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
• English proficiency for written and spoken language to deal with critical external parties, including investors and board members.
• Familiar with financial processes, key business cycles, external reporting, etc.
• Experience communicating directly with members of the board, including through specialized board software.
• Knowledge of office administration procedures with the ability to operate most standard office equipment.
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality. Independent judgment is required to plan, prioritize and organize diversified workload.
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
• Self-motivated with strong organizational skills and superior attention to detail.
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
• Capable of working within established policies, procedures and practices prescribed by the organization.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances
(e.g., emergencies, changes in workload, rush jobs or technological developments) dictate.

AHCORP

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